The Training Institutes Poster Session will take place on Thursday, July 26 from 5PM to 7PM and will offer an opportunity to learn about a wide range of promising strategies and approaches related to system development and service delivery through displays and discussion in an informational setting.
If you have already submitted a proposal for a poster presentation or other presentation that was shifted to a poster presentation, you do not need to re-submit.
To prepare for your participation at The Training Institutes, all poster presenters must:
- Ensure that you have submitted to present a poster. This includes individuals who have previously submitted during the original call for papers. If you have not yet done so, you can Submit a Poster Presenter Information Form online. To avoid duplication, the form should only be completed by the lead presenter of each poster presentation.
- Review the following guidelines carefully and prepare the display for your poster presentation accordingly.
- Register as an attendee at The Training Institutes. Poster presenters are responsible for the full registration fee.
Guidelines for Poster Presentations
Poster presenters will be able to enter the Poster Session room at approximately 3 PM on Thursday, July 26, two hours prior to the scheduled 5 PM start of the Poster Session to prepare their displays. Please arrive promptly to affix your poster presentation to the display board and prepare your materials and handouts.
- For each poster, University of Maryland, Baltimore will provide a display board the measures 48 inches high by 96 inches wide (i.e. 4 high x 8 feet wide). The boards are covered with felt material and are self-standing. The boards will be set around the ballroom where the Poster Session will be held.
- Push pins and Velcro tape will be provided by University of Maryland, Baltimore for you to secure your display to the board.
- A classroom style table (6 feet x 18 inches) will be set with each display board for materials or handouts that you may wish to display or offer to participants.
- If you need AV equipment, or need to be located near an electrical outlet in order to use a computer, please indicate this on your Poster Presenter Information Form so that we can make necessary arrangements.
- All display materials must be made in advance and brought with you to The Training Institutes. To create your presentation use lightweight poster board, thin foam core, or paper, as heavy display materials may be difficult to secure to the display boards. Poster Presenters have the option of purchasing their poster board and printing at the onsite FEDEX center, which is location at the Marriott Marquis. Poster Presenters are responsible for all expenses that are incurred with this option.
- Each display should have a heading that provides the title of the poster presentation and the names and affiliations of the poster presenters. The poster title and names of the poster presenters should be the same as those to be printed in the program. The heading should be in sufficiently large letters such that they are clearly visible from three to six feet away.
- To maximize the legibility and visual impact of your poster presentation, all test should be large and readable from three to six feet away. The smallest text should be a minimum of 24 point size, with heading larger. Use a font that is easy to read. Selective highlighting of your major points in contracting colors or bold print can improve the visual impact and readability of your presentation.
- To encourage participants to read your display, make your poster easy for the view to follow and understand.
- Avoid excessive detail in the text of overly complex graphs and tables. An effective display is a series of brief statements and supporting illustrations that tell a story. The flow of your story should be clearly indicated with distinct columns, numbers, or arrows. A poster presentation should be self-explanatory.
- Keep it simple. Limit text to the essentials. If detailed explanation is required, prepare a handout of this information and have copies available to distribute to participants.
- During the Poster Session, you may expect that many people will attend and will ask you questions and request information. If you would like to provide handouts, we suggest you prepare 100 copies before arriving at the conference. (Copying services at the hotel will be more costly.)
- The assigned location for your poster presentation will be indicated by the name and number of your poster presentation affixed to the display board.
- You are responsible for promptly removing all materials from the display boards and tables at the end of the Poster Session at 7 PM so that the display boards can be dismantled and removed.